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Pre-Shipment Inspection Checklist

The last checkpoint before your goods are loaded onto a container — and the last moment a quality problem is still the supplier's to fix, not yours.

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Quantity & packing

Carton count matches the purchase order quantity.
Units per carton matches spec; random cartons opened and counted, not just the top layer.
Carton dimensions and weight match what was declared for freight booking.
Packaging is adequate to survive sea/air transit — no crushed corners, adequate cushioning.

Product conformity

Random sample pulled per your agreed AQL and checked against the approved reference sample.
Color, material, dimensions, and finish match spec — not just "close enough."
Function tested where applicable — does it actually work as intended, not just look right.
Any required certification marks are present and match your compliance requirement (BIS, WPC, etc.).

Labelling & documentation

Legal Metrology labelling present: net quantity, MRP, manufacturer/importer details, country of origin.
Carton markings (shipping marks, carton numbers) match the packing list.
Commercial invoice and packing list drafts reviewed for accuracy before finalisation.

Sign-off

Written inspection report with photos, kept on file before authorising shipment.
Any failed items documented with agreed remedy (rework, replace, discount) before final payment is released.
Explicit "cleared to ship" confirmation given only after the above is resolved — not assumed.

See how this fits into the full order timeline in the Complete Import guide.

Want a professional inspection, not a self-check?

We run pre-shipment inspections against your approved sample and spec, before the goods are loaded.

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